Pod: files
Pod is your organisation's file space: folders, uploads that resume, sharing with people, roles and teams, outside links with expiry, password and download limits, links to receive files, versions and a full access log. It shares storage with ScanFlow.
Finding your way around
- Left menu → Office → Pod (files).
In this area
- How to use Pod home
- How to upload and organise files
- How to share a file or folder
- How to see who opened or changed a file
- How to search Pod
- How to restore deleted files
- How to set up teams and shared spaces
- How to review sharing across the organisation
- How to open files shared with you by link
- How to send files to an organisation without an account
10 step-by-step guides
How to use Pod home
Your spaces, starred and recent files, what is shared with you, and storage used (shared with ScanFlow).
How to upload and organise files
In My files or a team space: drop files to upload (big files resume), make folders, star, select several and download as a zip.
How to share a file or folder
One file or folder: preview, versions, share with people / roles / teams, outside links and request-files links, rename, move, copy and trash.
How to see who opened or changed a file
Who viewed, downloaded, copied, changed, shared or deleted it — from the audit chain; export CSV.
How to search Pod
Search by file name and by the words inside documents.
How to restore deleted files
Deleted items can be restored, or deleted for good by the owner or an admin after the trash period.
How to set up teams and shared spaces
Teams and their shared spaces, and what members can do.
How to review sharing across the organisation
Admins see every share and outside link in the organisation and can revoke them.
How to open files shared with you by link
Files shared with you by link — no sign-in. The sender may have set a password, expiry, download limit or view-only.
How to send files to an organisation without an account
A request-files link lets you send files to an organisation without signing up (size and type limits apply).
Can't find it?
Search all guides or ask our team.